These Terms of Service set out the rules for using the EveryCode website and the terms on which EveryCode provides web development, WordPress, WooCommerce, web application, UX prototyping and maintenance services. They are designed to be clear and fair to both sides, so that you know what to expect from us and what we need from you to deliver great work.
If you have questions before approving a quote, write to [email protected]. These terms work together with our Refund Policy, Privacy Policy and Cookie Policy.
1. Acceptance of these terms
By using everycode.net you agree to the website-use rules in these terms. By approving a quote or proposal, signing a project agreement, paying an invoice or subscribing to a Care Plan, you agree to these terms in full on behalf of yourself and, if applicable, the organisation you represent. If you are accepting on behalf of an organisation, you confirm that you have authority to bind it.
If a signed project agreement or statement of work contains terms that differ from these Terms of Service, the signed document takes priority for that project, but only for the specific points it covers.
2. Definitions
- "EveryCode", "we", "us", "our" means the EveryCode web and WordPress development studio operating at everycode.net.
- "Client", "you", "your" means the person or organisation that requests a quote from us or engages us to provide Services.
- "Services" means the design, development, prototyping, consulting, maintenance and related services we provide, as described in a Quote.
- "Quote" means our written proposal, estimate or statement of work describing the scope, price, milestones and timeline for a project or service.
- "Project" means the work described in an approved Quote.
- "Deliverables" means the websites, themes, plugins, code, designs, prototypes, documentation and other materials we create specifically for you under a Project.
- "Milestone" means a defined stage of a Project with its own Deliverables and, where applicable, its own payment.
- "Client Materials" means content, text, images, logos, data, credentials, specifications and other materials you provide to us.
- "Pre-existing Materials" means tools, code libraries, frameworks, snippets, templates and know-how that we created or obtained independently of your Project.
- "Care Plan" means our recurring monthly maintenance, security, updates, backups and speed-monitoring service.
- "Launch" means the moment a Deliverable is made live in production or, if you choose not to launch it, the date of final delivery.
3. Our services
We provide the services described on our website, including WordPress theme and website development, WordPress plugin development, web application and SaaS development, custom development and UX prototyping, WooCommerce and e-commerce development, and WordPress maintenance, security and speed care.
Descriptions and "from" prices on our pricing page are a guide only. The exact scope, price and timeline of every engagement are set out in the Quote you approve.
4. Quotes and proposals
Our quotes are free and follow a discovery stage, which may include your project planner submission, brief, a call and follow-up questions. Our guide on how to write a web project brief explains what to include.
- A Quote is valid for 30 days from the date we send it, unless it states otherwise.
- If the information a Quote is based on proves materially inaccurate, we may revise it before work starts.
- A Project begins when you approve the Quote in writing (e-mail is enough) and we receive the first payment or deposit stated in it.
- Unless a Quote says otherwise, prices are fixed for the defined scope. Work outside that scope is handled as a change request under section 5.
5. Project scope and change requests
The scope of a Project is what is described in the approved Quote, including any attached specifications, prototypes or designs. Anything not included is outside the scope.
Projects evolve. To add, remove or change something, send us a change request; we will confirm in writing how it affects price and timeline, and carry it out only after you approve. We may absorb small adjustments at our discretion.
Each Quote states the number of revision rounds included for design or prototype work. Additional rounds, or revisions that reverse previously approved decisions, may be treated as change requests.
6. Client responsibilities
Successful projects depend on collaboration. You agree to:
- Provide content and materials on time — text, images, branding, product data and other Client Materials, in the formats agreed.
- Provide access — to hosting, domains, existing websites, repositories, third-party accounts and staging environments needed for the work, with appropriate permissions.
- Give timely feedback — review Deliverables and respond to questions and approval requests within the time stated in the Quote or, if none is stated, within five business days.
- Appoint a decision-maker — name one person who can give instructions and approvals on your behalf.
- Ensure you have rights to Client Materials — you confirm that you own or are licensed to use everything you give us, and that using it as instructed will not infringe anyone's rights or break any law.
- Keep backups of your existing website and data, unless backups are part of our Services.
- Comply with laws applicable to your business — such as privacy, consumer, accessibility and e-commerce rules. We can build features that support compliance, but we do not give legal advice.
If delays in content, access or feedback hold up the Project, our timeline moves accordingly. If a Project is paused for more than 30 days because we are waiting on you, we may reschedule the remaining work according to team availability and invoice any work completed to date.
7. Timelines and delivery
Each Quote includes an estimated timeline, given in good faith based on the agreed scope and on you meeting your responsibilities. We send regular updates via e-mail, Slack or video calls and will tell you promptly if we foresee any delay on our side.
Delivery of each Milestone is complete when we make the Deliverables available for your review, for example on a staging site, in a repository or as files. You will have the review period stated in the Quote, or five business days if none is stated, to approve the Milestone or report specific issues where the Deliverables do not match the agreed scope. We will fix such issues and resubmit. A Milestone is treated as approved when you confirm approval, when you use it in production, or when the review period ends without a report of specific issues.
8. Fees, invoices and payment
8.1 Prices and invoices
All prices are in US dollars unless the Quote states otherwise. Prices exclude taxes, which will be added where applicable, and exclude third-party costs such as premium themes or plugin licences, hosting, domains, paid APIs and stock assets, unless the Quote expressly includes them.
8.2 Deposits and milestones
Most Projects require a deposit before work starts, with the balance invoiced by Milestone or on completion, as set out in the Quote. Smaller fixed-price packages may be payable in full upfront. Final Deliverables are handed over, and production launch is carried out, once all outstanding invoices are paid.
8.3 Payment methods
We accept payment through third-party processors, such as PayPal, card processors and bank transfer services including Wise. Each processor's own terms apply to your payment. We never store full card numbers. You are responsible for any bank or transfer fees charged on your side.
8.4 Payment terms and late payments
Invoices are due within the period stated on the invoice, or within seven days if none is stated. If an invoice is overdue, we will send you a reminder. If it remains unpaid 14 days after the due date, we may pause work on the Project or Care Plan until payment is received, and timelines will shift accordingly. We do not charge interest on late payments unless the Quote says so.
8.5 Refunds
Refunds, including our 14-day money-back guarantee, are governed by our Refund Policy.
9. Intellectual property
9.1 Ownership of Deliverables
When you have paid in full for a Project, ownership of the intellectual property rights in the custom Deliverables we created specifically for you transfers to you, subject to sections 9.2 to 9.4. Until full payment, we grant you a limited licence to review and test Deliverables, but not to use them in production. If a Project ends early, ownership transfers for Milestones that you have paid for in full.
9.2 Our Pre-existing Materials
We may use our Pre-existing Materials, such as starter themes, utility functions, build scripts and reusable components, to work efficiently. We keep ownership of these. When ownership of the Deliverables transfers to you, we grant you a perpetual, worldwide, royalty-free, non-exclusive licence to use, modify and maintain any Pre-existing Materials incorporated in the Deliverables, as part of those Deliverables. We remain free to use our general know-how, skills and Pre-existing Materials in other projects, without using your confidential information.
9.3 WordPress and the GPL
WordPress is free, open-source software licensed under the GNU General Public License (GPL). Themes and plugins that build on WordPress code are generally subject to GPL terms when distributed. This means that, while you own the custom work we create for you, the GPL may grant recipients of distributed code certain rights to use, study, modify and share it. If you plan to sell or distribute a theme or plugin we build for you, we recommend taking your own legal advice on licensing.
9.4 Open-source and third-party components
Deliverables may include open-source libraries and third-party components, such as frameworks, packages or premium plugins. These remain subject to their own licences, which we will respect and, on request, list for you. Where a premium licence is needed, it will be purchased in your name or transferred to you whenever the vendor allows.
9.5 Client Materials
You keep all rights in your Client Materials. You grant us a non-exclusive licence to use them only as needed to perform the Services.
10. White-label work and confidentiality
We treat all non-public information you share with us, including business plans, code, credentials, customer data and project details, as confidential. We use it only to deliver the Services and share it only with team members who need it and are bound by confidentiality obligations. This duty continues after the Project ends. It does not apply to information that is already public through no fault of ours, that we already lawfully had, that we develop independently, or that we are required to disclose by law.
We are happy to sign your non-disclosure agreement (NDA) before you share details. For agencies, we work on a white-label basis: we can work under your brand, communicate only with your team if you prefer, and will not contact your end clients directly or claim the work as ours unless you agree. Personal data we process for you is handled as described in our Privacy Policy, and a Data Processing Agreement is available on request.
11. Portfolio and publicity
We will only show a Project in our portfolio, case studies or marketing, or name you as a client, with your prior consent. We never display Projects covered by an NDA or delivered on a white-label basis. You can withdraw consent at any time, and we will remove the material from our website within a reasonable time.
12. Warranties and the 2-week post-launch warranty
We will perform the Services with reasonable skill and care, by qualified professionals, in line with generally accepted industry practice.
For 14 days after Launch, we provide a post-launch warranty: we will fix, free of charge, any bug or defect in the Deliverables we created that causes them not to work as described in the agreed scope. To use the warranty, report the issue in writing within the 14 days with enough detail for us to reproduce it. The warranty does not cover:
- new features, design changes or anything outside the agreed scope;
- problems caused by changes made by you or by third parties after delivery, including edits to code, updates to WordPress core, themes or plugins, or server changes;
- problems caused by hosting, third-party services, browser releases or software not created by us;
- content updates or user training beyond what the Quote includes.
After the warranty period, fixes and changes are available as paid work or through a Care Plan. Your statutory rights as a consumer, where they apply, are not affected.
13. Disclaimers
Apart from the warranties expressly stated in these terms, the Services and Deliverables are provided without any other warranties, express or implied, to the extent permitted by law. In particular, we do not guarantee:
- specific business results, such as revenue, traffic, conversions or search engine rankings;
- that any website or software will be completely free of errors or immune from every security threat, although we follow security best practices;
- uninterrupted availability of third-party services, hosting, payment gateways or APIs;
- that the Deliverables meet legal requirements specific to your business or jurisdiction, unless expressly agreed in the Quote.
Our articles, guides and pricing examples are general information, not professional advice.
14. Limitation of liability
Nothing in these terms limits or excludes liability that cannot be limited or excluded by law, such as liability for fraud, gross negligence or wilful misconduct.
Subject to that, our total liability to you arising from or relating to a Project, whether in contract, tort or otherwise, is limited to the total amount you paid us for that Project. For a Care Plan, our total liability is limited to the fees you paid in the three months before the event giving rise to the claim.
We are not liable for indirect or consequential losses, including loss of profit, revenue, business, goodwill or data, except where caused by our breach of our confidentiality or data protection obligations. Because you are responsible for keeping backups of your data, our liability for lost data is limited to the reasonable cost of restoring it from the most recent available backup.
15. Indemnification
You agree to indemnify EveryCode against third-party claims, and related reasonable costs, arising from: (a) Client Materials, including claims that they infringe someone's rights; (b) your use of the Deliverables in breach of law; or (c) your instructions that we followed in good faith. We agree to indemnify you against third-party claims that custom Deliverables created by us, excluding Client Materials, third-party components and anything you modified, infringe a third party's intellectual property rights. The party seeking indemnity must notify the other promptly, allow it to control the defence, and cooperate reasonably.
16. Third-party services and software
Projects often depend on third-party products such as WordPress core, plugins, themes, hosting, payment gateways, e-mail services, APIs and SaaS tools. These are provided under their own terms by their own providers. We are not responsible for their pricing, availability, performance, changes or discontinuation. Fees for third-party services are your responsibility unless the Quote includes them.
17. Hosting, maintenance and Care Plans
Unless agreed otherwise, your website is hosted on an account you own and control, with a hosting provider of your choice. We can recommend providers and set up hosting for you. After Launch and the warranty period, you can keep your website healthy with our optional Care Plan, from $149 per month, which covers maintenance, security monitoring, updates, backups and speed monitoring as described in your plan.
Care Plans renew monthly and can be cancelled at any time; cancellation takes effect at the end of the current billing period. Work outside the plan's included allowance is quoted separately. We keep backups so that updates can be rolled back, and fixing issues caused by updates we applied is included in the plan.
18. Term and termination
18.1 Termination by you
You may end a Project at any time by written notice. You will pay for work completed up to the date of notice, as described in our Refund Policy, and any non-refundable third-party costs incurred on your behalf. Our 14-day money-back guarantee applies where its conditions are met.
18.2 Termination by us
We may end a Project by written notice if you seriously breach these terms and do not remedy the breach within 14 days of our notice, if invoices remain unpaid for more than 30 days after the due date, or if you ask us to do anything unlawful or unethical. We may also end a Project for other reasons with reasonable notice; in that case we will refund amounts paid for work not yet delivered and hand over all completed work.
18.3 Effect of termination
On termination, we will deliver all completed and paid-for work in its current state, return or delete your confidential information and access credentials, and cooperate reasonably with any handover. Sections on payment for completed work, intellectual property, confidentiality, liability, indemnification and governing law continue to apply.
19. Force majeure
Neither party is liable for delay or failure to perform caused by events beyond its reasonable control, such as natural disasters, war, military action, acts of government, power or internet outages, epidemics or failures of third-party infrastructure. The affected party will notify the other promptly and limit the impact. If a force majeure event prevents performance for more than 30 days, either party may end the affected Project by written notice, with payment for work completed and a refund of amounts paid for work not delivered.
20. Governing law and dispute resolution
These terms, and any dispute arising from or relating to them or the Services, are governed by the laws of Ukraine.
If a disagreement arises, please contact us first at [email protected]. Both parties agree to try in good faith to resolve it through discussion within 30 days, and may agree to use mediation. If the dispute is not resolved, it may be submitted to the competent courts of Ukraine. Nothing in this section prevents consumers from relying on mandatory consumer protection laws of the country where they live or from bringing claims in the courts that those laws allow.
21. Use of this website
You may browse everycode.net and read our content for your own information. When using the website, you agree not to:
- use it for any unlawful purpose or in a way that breaches these terms;
- attempt to gain unauthorised access to the website, its server or any connected system, or interfere with its operation, for example through malware, denial-of-service attacks or excessive automated requests;
- submit false, misleading, abusive or spam content through our forms, or upload files containing malware;
- copy, republish or sell substantial parts of our content, design or articles without our permission, except for short quotations with attribution and a link.
Website content may change at any time, and we are not responsible for third-party websites we link to. We may restrict access for anyone who misuses the website.
22. General provisions
- Entire agreement — these terms, together with the approved Quote and any signed agreement, form the entire agreement between us for the Project.
- Independent parties — we act as an independent contractor. Nothing in these terms creates an employment, partnership or agency relationship.
- Assignment — neither party may transfer its rights under a Project without the other's consent, which will not be unreasonably withheld, except as part of a reorganisation or sale of the business.
- Severability — if any provision is found invalid, the rest remains in effect.
- No waiver — failing to enforce a right does not mean giving it up.
- Notices — notices under these terms may be given by e-mail. Our address for notices is [email protected].
23. Changes to these terms
We may update these Terms of Service from time to time. The updated version will be published on this page with a new date. Changes do not apply retroactively to a Project already underway under an approved Quote, unless both parties agree in writing. For Care Plans, we will give at least 30 days' notice by e-mail of any material change, and you may cancel before the change takes effect.
24. Contact us
Questions about these terms? E-mail [email protected], use our contact page or see our FAQ.